Recording of Transactions – II | Class 11 Accountancy Notes

Single Column Cash Book

The Single Column Cash Book is the simplest form of cash book used by businesses where all transactions are made in cash, and there are no bank transactions involved. It records all cash receipts on the debit side and all cash payments on the credit side in chronological order. This cash book serves as a complete record of cash transactions, eliminating the need for a separate cash account in the ledger. The format of the single column cash book includes columns for Date, Particulars, Ledger Folio (L.F.), and Amount on both the debit (receipts) and credit (payments) sides. The debit side records cash inflows such as cash sales, cash received from debtors, and opening cash balance, while the credit side records cash outflows like payments for expenses, purchases, and drawings. Since it records only cash transactions, it is suitable for small businesses or organizations where transactions are primarily in cash. The single column cash book is balanced at the end of the period to ascertain the closing cash balance, which is then carried forward as the opening balance for the next period.

📊 Diagram: figure 4.1.

🧪 Activity: No specific activity in this section.

🔗 Connection: Next section explains the posting of entries from the single column cash book to ledger accounts.

Table on page 2 (6×12)

| transactions of cash are not recorded in the journal, and no separate accoun for cash or bank is required in the ledger. 44444.....11111.....11111 SSSSSiiiiinnnnngggggllllleeeee CCCCCooooollllluuuuummmmmnnnnn CCCCCaaaaassssshhhhh BBBBBooooooooookkkkk The single column cash book records all cash transactions of the business in chronological order, i.e., it is a complete record of cash receipts and cas payments. When all receipts and payments are made in cash by a busines organisation only, the cash book contains only one amount column on eac (debit and credit) side. The format of single column cash book is shown i figure 4.1. Cash Book Dr. C Date Receipts L.F. Amount Date Payments L.F. Amount Fig. 4.1 : Format of single column cash book Recording of entries in the single column cash book and its balancing i illustrated by an example. Consider the following transactions of M/s Roop Traders observe how they are recorded in a single column cash book. Date Details Amount ` 2017 Nov. 01 Cash in hand 30,000 Nov. 04 Cash received from Gurmeet 12,000 Nov. 08 Insurance paid (Annual Instalment) 6,000 Nov. 13 Purchased furniture 13,800 Nov. 16 Sold goods for cash 28,000 Nov. 17 Purchased goods from Mudit in cash 17,400 Nov. 20 Purchase stationery 1,100 | | | | | | | | | | | t a h s h n r. |

| | Date | Receipts | | L.F. | Amount | Date | Payments | L.F. | | Amount | |

| | | | | | | | | | | | s a | | | Date | | Details | | | | | | Amount ` | | | | | 2017 Nov. 01 Nov. 04 Nov. 08 Nov. 13 Nov. 16 Nov. 17 Nov. 20 | | Cash in hand Cash received from Gurmeet Insurance paid (Annual Instalment) Purchased furniture Sold goods for cash Purchased goods from Mudit in cash Purchase stationery | | | | | | 30,000 12,000 6,000 13,800 28,000 17,400 1,100 | | |